Executive Assistant, Real Estate Development
Year RoundAUTHENTICITY PASSION COMMUNITY INNOVATION ADVENTUREAlterra Mountain Company is a family of 17 iconic year-round resorts, the world's largest heli-skiing operation, and Ikon Pass - the premier ski and snowboard season pass offering access to more than 50 iconic mountain destinations around the world.
Headquartered in Denver, Colorado and born out of a shared love of the mountains and adventure, the company has brought together some of the world's most aspirational brands, including:
Steamboat and Winter Park in Colorado; Palisades Tahoe, Mammoth Mountain, June Mountain, Big Bear Mountain Resort and Snow Valley in California; Stratton Mountain and Sugarbush Resort in Vermont; Snowshoe Mountain in West Virginia; Tremblant in Quebec and Blue Mountain in Ontario, Canada; Crystal Mountain in Washington; Schweitzer in Idaho; Deer Valley Resort and Solitude Mountain Resort in Utah; and CMH Heli-Skiing & Summer Adventures in British Columbia.
Also included in the portfolio is Alpine Aerotech, a worldwide helicopter support and maintenance service center in British Columbia, Canada, Aspenware, the ski industry leader in technology services and e-commerce, and Ski Butlers, the global leader in ski and snowboard rental delivery.
A career with Alterra Mountain Company is more than what you do today; it's being part of creating a community rooted in the spirit of the mountains, united by a passion for adventure, and celebrating the legendary adventures and enduring memories that mountains bring to everyone.
BESIDES WORKING SOMEWHERE AWESOME, WHAT'S IN IT FOR YOU? Free Ikon Pass for all eligible employees, with additional free skiing
riding privileges across the family of Alterra Mountain Company resorts for all eligible employees and their dependents Discounted skiing
riding for friends and family of eligible employees across the family of Alterra Mountain Company Resorts Flexible Time Off (FTO) and Paid Time Off (PTO) policies for eligible employees to rest, relax and recharge Generous discounts on outdoor gear, apparel, rental cars, etc.
Medical, dental, vision, life, AD&D, short term & long-term disability insurance, EAP, HSAs, FSAs, and more 401(k) plan with generous company match Discounted tuition with partner online university for all Alterra Mountain Company employees to further their education Paid parental leave of up to 6 weeks for eligible employees Commuter benefits (Denver employees only) Flexible/hybrid workplace policy empowering employees to work from home while encouraging regular in-person collaboration in our dog-friendly company headquarters office located in Denver's RiNo Art District neighborhood For information on Alterra Mountain Company's Social Responsibility work including our Diversity, Equity, & Inclusion actions, please see our webpage at www.
alterramtnco.
com/social-responsibility.
Among other resources, Alterra has Employee Resource Groups to support the BIPOC (Black, Indigenous, and people of color), disability, LGBTQIA2S+, and women communities within our workforce.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations.
POSITION SUMMARY This administrative role is primarily responsible for providing support for our Chief Development Officer.
The successful incumbent will perform administrative duties including organizing, scheduling, coordinating, researching, analyzing, compiling, and exchanging information for the CDO.
The nature of this position requires a high-level of professionalism, organization, and confidentiality.
The position requires a pro-active self-starter, with strong communication skills ready to get the job done in a fast-paced environment.
ESSENTIAL DUTIESGeneral Responsibilities Coordinate all activities for the CDO including screening calls/visitors, setting up conferences and meetings, and emails to effectively prioritize workflow.
Schedule and maintain CDO's calendar ensuring attendance at meetings, conference calls, travel, speaking engagements and other events.
Schedule meetings and handle arrangements for internal and external meetings.
This includes notifying and reminding attendees, ordering lunch if needed, setting up for meetings, and clean up afterwards.
Oversee and ensure payment of applicable invoices, including interfacing with A/P and outside vendors, determining invoice coding, submitting invoices to AP for payment, and following up to ensure payments are made.
Assists CDO on projects and presentations that require some independent research and creation of deliverables.
Must be able to create presentations and written documents.
Prioritize and follow up on multiple incoming issues and concerns including those of a sensitive and/or confidential nature; determine appropriate course of action, and/or response.
Represent and manage key external relationships, partners, and other business associates as needed.
Provide administrative support, including assistance in composing and editing routine and advanced correspondence including letters, presentations, memoranda, and reports.
Participate in meetings as requested to take meeting notes for future discussion, distribution, and follow-up.
Prepare expense reports, check purchase requisitions, and purchase orders.
Arrange and coordinate travel schedules and reservations; create detailed itineraries.
Assist with special projects as requested.
Assist with travel and prepare expense reports for the Senior Leaders in the real estate development department and other supported business unit functions.
Plan, organize, and assist in the execution of department and external meetings and departmental events, including, but not limited to, large offsite corporate summits.
May assist with personal tasks as requested.
Proactively coordinate with other internal Executive Assistants to appropriately manage communication flow among executives.
Other duties as assigned KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTSKnowledge:
High level of proficiency with all MS Office applications.
Knowledge of advanced office principles.
Real Estate Development knowledge or prior experience is a plus.
Skills & Abilities:
Ability to independently make decisions and act as necessary on behalf of the CDO as appropriate.
Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
Ability to exchange information clearly and concisely and to effectively present ideas, report facts and other information.
A high level of professionalism and an appreciation for the confidentiality and sensitivity of information received and handled.
Ability to effectively prioritize time sensitive material in an effective manner.
Excellent oral and written communication skills with the ability to independently compose correspondence.
Excellent interpersonal skills and a positive, up-beat attitude.
EDUCATION AND EXPERIENCE REQUIREMENTS Minimum 5 years' relevant executive/administrative assistant experience Real Estate Development knowledge or prior experience is a plus.
The base salary range below represents the low and high end of the Alterra Mtn Co Shared Services Inc.
salary range for this position.
Actual salaries will vary and may be above or below the range based on various factors including but not limited to experience, education, training, location, merit system, quantity or quality of production, responsibilities, and regular and/or necessary travel.
The range listed is just one component of Alterra Mtn Co Shared Services Inc.
's total compensation package for employees.
Other rewards may include short-term and long-term incentives and many region-specific benefits.
Denver area base salary range:
$63,000 - $95,000 per yearPHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to walk, talk, see, hear, and operate a computer and other office productivity machinery.
WORKING CONDITIONSIndoor/Outdoor:
While performing the duties of this job, the employee may be exposed to harsh and varying outside weather conditions.
Hazardous Materials/Noise:
The noise level in the work place is usually moderate.
This job description is not an exhaustive list of all functions and responsibilities that an employee may be required to perform in this position.
Alterra Mtn Co Shared Services Inc.
and its affiliates reserve the right to modify, increase, decrease, suspend, and or eliminate any of the essential duties and/or the position in its entirety.
This job description is not an express or implied contract, guarantee, promise, or covenant of employment for any set term or duration, or for termination only for cause.
Employment with Alterra Mtn Co Shared Services Inc.
or any of its affiliates is at will meaning either party may terminate the employment relationship at any time with or without cause and with or without notice.
This position is located in Colorado, and the work is primarily in Denver, CO and, as such, employment in this position is subject to the labor and employment laws of the state of Colorado.
Alterra Mtn Co Shared Services Inc.
and its affiliates are equal opportunity employers and maintain drug-free workplaces.
All employees and candidates are reminded that Alterra Mtn Co Shared Services Inc.
and its affiliates adhere to all applicable labor and employment laws, and State, County, and City-specific labor and employment regulations, where applicable.
Recommended Skills Administration Communication Confidentiality Coordinating Editing Interpersonal Skills Estimated Salary: $20 to $28 per hour based on qualifications.
Headquartered in Denver, Colorado and born out of a shared love of the mountains and adventure, the company has brought together some of the world's most aspirational brands, including:
Steamboat and Winter Park in Colorado; Palisades Tahoe, Mammoth Mountain, June Mountain, Big Bear Mountain Resort and Snow Valley in California; Stratton Mountain and Sugarbush Resort in Vermont; Snowshoe Mountain in West Virginia; Tremblant in Quebec and Blue Mountain in Ontario, Canada; Crystal Mountain in Washington; Schweitzer in Idaho; Deer Valley Resort and Solitude Mountain Resort in Utah; and CMH Heli-Skiing & Summer Adventures in British Columbia.
Also included in the portfolio is Alpine Aerotech, a worldwide helicopter support and maintenance service center in British Columbia, Canada, Aspenware, the ski industry leader in technology services and e-commerce, and Ski Butlers, the global leader in ski and snowboard rental delivery.
A career with Alterra Mountain Company is more than what you do today; it's being part of creating a community rooted in the spirit of the mountains, united by a passion for adventure, and celebrating the legendary adventures and enduring memories that mountains bring to everyone.
BESIDES WORKING SOMEWHERE AWESOME, WHAT'S IN IT FOR YOU? Free Ikon Pass for all eligible employees, with additional free skiing
riding privileges across the family of Alterra Mountain Company resorts for all eligible employees and their dependents Discounted skiing
riding for friends and family of eligible employees across the family of Alterra Mountain Company Resorts Flexible Time Off (FTO) and Paid Time Off (PTO) policies for eligible employees to rest, relax and recharge Generous discounts on outdoor gear, apparel, rental cars, etc.
Medical, dental, vision, life, AD&D, short term & long-term disability insurance, EAP, HSAs, FSAs, and more 401(k) plan with generous company match Discounted tuition with partner online university for all Alterra Mountain Company employees to further their education Paid parental leave of up to 6 weeks for eligible employees Commuter benefits (Denver employees only) Flexible/hybrid workplace policy empowering employees to work from home while encouraging regular in-person collaboration in our dog-friendly company headquarters office located in Denver's RiNo Art District neighborhood For information on Alterra Mountain Company's Social Responsibility work including our Diversity, Equity, & Inclusion actions, please see our webpage at www.
alterramtnco.
com/social-responsibility.
Among other resources, Alterra has Employee Resource Groups to support the BIPOC (Black, Indigenous, and people of color), disability, LGBTQIA2S+, and women communities within our workforce.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations.
POSITION SUMMARY This administrative role is primarily responsible for providing support for our Chief Development Officer.
The successful incumbent will perform administrative duties including organizing, scheduling, coordinating, researching, analyzing, compiling, and exchanging information for the CDO.
The nature of this position requires a high-level of professionalism, organization, and confidentiality.
The position requires a pro-active self-starter, with strong communication skills ready to get the job done in a fast-paced environment.
ESSENTIAL DUTIESGeneral Responsibilities Coordinate all activities for the CDO including screening calls/visitors, setting up conferences and meetings, and emails to effectively prioritize workflow.
Schedule and maintain CDO's calendar ensuring attendance at meetings, conference calls, travel, speaking engagements and other events.
Schedule meetings and handle arrangements for internal and external meetings.
This includes notifying and reminding attendees, ordering lunch if needed, setting up for meetings, and clean up afterwards.
Oversee and ensure payment of applicable invoices, including interfacing with A/P and outside vendors, determining invoice coding, submitting invoices to AP for payment, and following up to ensure payments are made.
Assists CDO on projects and presentations that require some independent research and creation of deliverables.
Must be able to create presentations and written documents.
Prioritize and follow up on multiple incoming issues and concerns including those of a sensitive and/or confidential nature; determine appropriate course of action, and/or response.
Represent and manage key external relationships, partners, and other business associates as needed.
Provide administrative support, including assistance in composing and editing routine and advanced correspondence including letters, presentations, memoranda, and reports.
Participate in meetings as requested to take meeting notes for future discussion, distribution, and follow-up.
Prepare expense reports, check purchase requisitions, and purchase orders.
Arrange and coordinate travel schedules and reservations; create detailed itineraries.
Assist with special projects as requested.
Assist with travel and prepare expense reports for the Senior Leaders in the real estate development department and other supported business unit functions.
Plan, organize, and assist in the execution of department and external meetings and departmental events, including, but not limited to, large offsite corporate summits.
May assist with personal tasks as requested.
Proactively coordinate with other internal Executive Assistants to appropriately manage communication flow among executives.
Other duties as assigned KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTSKnowledge:
High level of proficiency with all MS Office applications.
Knowledge of advanced office principles.
Real Estate Development knowledge or prior experience is a plus.
Skills & Abilities:
Ability to independently make decisions and act as necessary on behalf of the CDO as appropriate.
Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
Ability to exchange information clearly and concisely and to effectively present ideas, report facts and other information.
A high level of professionalism and an appreciation for the confidentiality and sensitivity of information received and handled.
Ability to effectively prioritize time sensitive material in an effective manner.
Excellent oral and written communication skills with the ability to independently compose correspondence.
Excellent interpersonal skills and a positive, up-beat attitude.
EDUCATION AND EXPERIENCE REQUIREMENTS Minimum 5 years' relevant executive/administrative assistant experience Real Estate Development knowledge or prior experience is a plus.
The base salary range below represents the low and high end of the Alterra Mtn Co Shared Services Inc.
salary range for this position.
Actual salaries will vary and may be above or below the range based on various factors including but not limited to experience, education, training, location, merit system, quantity or quality of production, responsibilities, and regular and/or necessary travel.
The range listed is just one component of Alterra Mtn Co Shared Services Inc.
's total compensation package for employees.
Other rewards may include short-term and long-term incentives and many region-specific benefits.
Denver area base salary range:
$63,000 - $95,000 per yearPHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to walk, talk, see, hear, and operate a computer and other office productivity machinery.
WORKING CONDITIONSIndoor/Outdoor:
While performing the duties of this job, the employee may be exposed to harsh and varying outside weather conditions.
Hazardous Materials/Noise:
The noise level in the work place is usually moderate.
This job description is not an exhaustive list of all functions and responsibilities that an employee may be required to perform in this position.
Alterra Mtn Co Shared Services Inc.
and its affiliates reserve the right to modify, increase, decrease, suspend, and or eliminate any of the essential duties and/or the position in its entirety.
This job description is not an express or implied contract, guarantee, promise, or covenant of employment for any set term or duration, or for termination only for cause.
Employment with Alterra Mtn Co Shared Services Inc.
or any of its affiliates is at will meaning either party may terminate the employment relationship at any time with or without cause and with or without notice.
This position is located in Colorado, and the work is primarily in Denver, CO and, as such, employment in this position is subject to the labor and employment laws of the state of Colorado.
Alterra Mtn Co Shared Services Inc.
and its affiliates are equal opportunity employers and maintain drug-free workplaces.
All employees and candidates are reminded that Alterra Mtn Co Shared Services Inc.
and its affiliates adhere to all applicable labor and employment laws, and State, County, and City-specific labor and employment regulations, where applicable.
Recommended Skills Administration Communication Confidentiality Coordinating Editing Interpersonal Skills Estimated Salary: $20 to $28 per hour based on qualifications.
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